Do you have a recurring transaction that occurs every month, like a customer invoice or a cable bill? Or perhaps you transfer funds from your checking account to your savings account every two weeks? With the Recurring feature, you can create auto-recurring transactions in a few easy steps. This article will explain how to record recurring invoices, bills, expenses and transfers in TrulySmall Accounting.
Step 1: Access the Recurring Page
To get started, navigate to the Recurring page from your main dashboard.
You will see four tabs across the top of the screen:
Invoices
Bills
Expenses
Transfers
In the example below, we will enter a recurring $250.00 invoice that occurs on the first day of each month.
Click the +Add Recurring Invoice button. This opens the editor where you will define the rules for the schedule.
Step 2: Create a Recurring Schedule
The schedule determines exactly when invoices are generated.
Frequency: Choose how often the invoice repeats (e.g., the 1st day of every 1 month).
Date Range: Select a start date and an end date.
Example: April 1, 2026 to December 31, 2026
Note: The start date must be today or a future date; you cannot backdate a recurring schedule.
Step 3: Configure Notifications
If you want to receive a notification email every time a record is created, check the notification box. Enter the email addresses that should receive a confirmation message each time a new invoice is generated by the system.
Note: TrulySmall Accounting will automatically generate each transaction when the chosen date occurs. A notification email will be sent only to the email addresses listed on the schedule.
Step 4: Enter Transaction Details & Save
Enter the invoice details below and select "Save" once you are done.
To Exit: Click the "X" in the top right corner to return to the main list.
To Modify: If you need to make changes or remove a schedule, use the Edit or Delete options found in the top right corner of the schedule.
A schedule status will be displayed next to each recurring transaction you have saved. The status will change automatically once the chosen dates have passed.
Frequently Asked Questions
How does transaction numbering work for recurring items?
When a transaction is generated from a recurring schedule, it will automatically pull the next available number from its specific category (e.g., a recurring invoice will take the next number in your standard invoice sequence). It is important to note that recurring records do not share a single numbering sequence. Instead, Invoices, Bills, Expenses, and Transfers each maintain their own independent sequences.
How can I locate the transactions associated with my schedule?
A link to each generated transaction can be found in the schedule. Additionally, transactions will appear on the Transactions, Invoices, Bills to Pay pages depending on their category.
Can I duplicate an existing transaction?
Yes. You can duplicate any existing invoice, bill, expense or transfer. Simply open the existing transaction, click on the down arrow and select "Create Recurring".
Can I pause a schedule?
Yes. Saved schedules can be paused by editing them. Select the schedule and click on the "Edit" icon on the top right corner. Select the "pause" option and save.
