Personal Use Portion (Expense Splitting)

Managing the line between personal and business expenses just got easier with the Personal Use Portion feature, a tool designed to give you ultimate precision in your bookkeeping. You can now define exactly what percentage of an expense is for personal use versus business use. By isolating these costs, you ensure that your tax reporting is accurate and your expense tracking remains professional and transparent.

Setting up your personal allocations is designed to save you time during your daily workflow. To get started, go to Settings > Personal Use Portion.

You can set the percentage of expenses that are considered personal use. The system provides a fixed list of accounts eligible for these allocations based on standard accounting rules to ensure your books remain compliant.

You can also apply personal percentages manually when editing individual transactions, or when using the "Bulk Entry" feature for multiple items at once.

Note: Only some expense accounts allow you to enter a personal portion. The full list can be found by going to Settings > Personal Use Portion.

When you add or edit an expense, the editor will show a field to enter the personal portion as a percentage. In the example below, a 20% personal use portion has been applied. The expense shows the calculated personal amount of $700.

This amount will be recorded in an auto-created sub-account of “Personal”. (Go to Accounts > Personal)

You can generate a "Personal Use Portion" report in the Reports section. This report breaks down both personal and business amounts for every transaction, making it easy to review individual accounts and allocations within a specific date range.

This report also helps identify any exceptions to the default settings, allowing you to spot potential errors when allocating personal amounts. For instance, if an account has a 10% personal default, but a transaction was added with a 20% allocation, the report will flag it as an exception, as illustrated below.