When your bank feed experiences problems importing transactions, there are two ways you can try to fix it:
1. Refresh all Accounts
2. Refresh an individual account
...but first we need to locate them.
Locate Your List of Bank Feeds
Go to the Dashboard page. A list of all your bank feed connections will be displayed at the top.
Refresh all Accounts
If the Last Refresh date isn't current, that means the latest transactions have not been imported from your bank. To update your connection status, go to the Inbox page. A message will be displayed at the top of the screen letting you know what action is required by your bank.
Alternatively, you can view and manage all your connected accounts by going to Settings > Connect Banks.
To refresh all accounts associated with a specific bank, click the Refresh icon located next to the bank's name.
Refresh an Individual Account
As an alternative, you can try refreshing an individual account by following the steps below. (This is necessary for accounts that do not support auto-refresh)
Go to the Accounts page.
Select the connected bank account and click on Edit Account on the top right.
Click on the Refresh icon and follow the steps to verify your account credentials.
If an error occurs, please send a screenshot or description of the error to [email protected] for further assistance.
Remove a Duplicate Transaction
TrulySmall Accounting automatically detects and prevents duplicate transactions from being imported from your bank. However, In some instances, duplicate transactions may happen for a various reasons including:
- The bank feed experienced a technical issue that caused a duplicate
- A transaction was imported by the bank feed on both its pending and posted dates.
- A bank feed was removed and reconnected with overlapping start dates
- A transaction file was uploaded with duplicates
To remove a duplicate transaction, first verify that it is indeed a duplicate as it cannot be recovered once deleted. Next, go to the Accounts page, select the connected account and unlock it by clicking on Unlock. This will allow you to alter the account and override the bank feed.
Once the account is unlocked, go to the Transactions page and move the duplicate transaction back to the Smart Inbox. To do this, select the transaction using the checkbox and click on the Return to Inbox icon.
Next, go to the Inbox page and select the same transaction and click on the Remove icon.
Don't forget to lock the account again once all duplicates have been removed.
Remove a Bank Feed
To remove a connected bank feed from TrulySmall Accounting, start by going to Settings > Connect Banks.
Next, locate the bank and select the Disconnect Bank icon located next to the bank name.
Note: This will remove the connection for all accounts associated with that bank and transactions will no longer be imported. Previously imported transactions for all accounts will remain accessible and unchanged.
Remove an Individual Bank Account
To remove a single bank account, locate the individual account from the list and select the Disconnect Account icon next to the account name.
Click on Disconnect to confirm.
Note: This will remove the connection for that account only and transactions will no longer be imported. Previously imported transactions will remain accessible and unchanged.
Connected Account Balance Warning
A warning icon will appear in the account details of connected accounts when the bank balance differs from the running balance (i.e., the balance on the current date). This indicates potential issues such as:
Unposted, missing, incorrect, or duplicate transactions
Problems with the opening balance
You will need to take corrective steps to resolve the discrepancy and match both balances together. Once this is completed, the warning will disappear.